Hr going green- switch to paperless office

Hr going green- switch to paperless office Objectives Investigation into successful and failed implementations of the paperless office idea. To assess the cost savings for the HR department. How much can be saved? Will the costs outweigh the benefits? SWOT analysis of paperless office softwares. Analyse current practice HR Going Green- Switch to Paperless Office The term ‘paperless office, refers to an electronic documentation management environment which provides an alternative to the work flow and storage issues associated with paper files. It was initially used in 1975 as a concept of ‘The Office of the Future. At that time organizations were anticipating the scenario in near future where offices will transform into a complete paperless environment. It is important for the management practices in present millennium to recognize the potential of a paperless office and its future implications. Multinational organizations around the world now realize that the major differential factor in the global competitive world is the technology innovation. Since the advent of new millennium, this dream of a ‘paperless office is partially realized by the usage of electronic documentation systems. However the practice of electronic applications is not utilized to the full extent and more advanced document management soft-wares are requi red for office management (Sellen and Harper, 2001). Cost Effectiveness: One of the major duties of HR department is to identify practices which save organizations costs. With the implementation of a ‘paperless office, HR and finance department will experience a visible reduced cost of printing, mailing, storing and shipping documents. Therefore the companies operating in the modern corporate environment will consider paperless office implementation. Time will be saved, which is generally wasted for searching lost files. Accessing information independent of ones location and timing goes a long way in cutting the organizations costs (Farson, 1996). Bills and document generation will take less time. Departments can interact with each other by circulating e-memos. Officials can even operate from their homes if organizations develop satellite offices. In addition, the paperless office provides an opportunity for organization to realise some profit as the storage and retrieval of electronic documents is instantaneous. This is because; a substantial amoun t of time culminating into an average of $50 is lost where employees search for information from paper documents. Outsourcing is one aspect that has saved a number of organizations from crumbling. With numerous workloads coupled with deadlines that are to be met, the incorporation of a paperless office has been the saviour of institutions as it reduces operational costs as well as other fundamental resources while able to meet their target within the stipulated time. This opportunity has been made available with the inception and operation of the paperless office in most organizations (Muto Muraito, 1999). Soft wares available for processing data and information provide a variety of tools as input sources (Gordon, 1998, p. 199). An example of this is the Voice Recognition Software which has a voice recognition tool sensitive to ones voice. Information is thus effectively and easily processed saving on secretarial workload that translates into valuable time lost from typing. Typos errors are also minimised with the use of this tool. Document Management Software-SWOT Analysis: Strengths: They are less costly for HR than intensive labour management. Purchasing the available software for record entry, documentation as well as storage is cheaper. Furthermore, computers do not require intense supervision neither are they exposed to effects of huge workloads such as tiredness which is a common scenario in labour intensive institutions. They are able to process large amounts of data with little supervision thus cutting down on the number of employees while maintaining high quality and quantitative productivity (Ravens, 2002). These soft-wares efficiently and effectively manage e-documents. Such documents are easily processed, sent to and retrieved by individuals in need of them. This saves on paper as required documents such as forms can be filled electronically and sent to desired destinations. Such include; e -mails and e- memos (Alberto, 2007). They make sharing of files easy in organizations, better security of important document and proper maintenance of archives. Vital information lost in documents lost or misplaced due to poor handling by individuals is secured through available software. These soft wares are also able to copy information which can be easily accessed by various persons within the organization. Generates valuable office space. Renting office space has recently become an expensive undertaking. Designing mechanisms to generate valuable space has become a common trend by organizations with some opting to pull down walls. Embracing paperless office which is made available by various soft wares is one mechanism that organizations would use to address the aforementioned issue (Sellen and Harper, 2001). Weaknesses: The document management soft-wares may lack certain features which may not be applicable for all kinds of documents. Different documents require different features for both their development and usage. Without such features, it may be difficult to develop a specific format necessary for a specific type of document (Alberto, 2007). HR should realize that it is not possible to become totally ‘paperless. There may be some customers who will prefer ordering via memos. Attending to and satisfying a clients needs, are goals that play vital roles in the continuity of entities. To achieve this, an organization hence needs to be flexible in its approaches. Considering giving memos to some clients should therefore be taken into account. The collapse of backing system of files may result in the loss of important data. Machines are prone to collapse due to various reasons. This is inevitable therefore the only option left is to take advantage of alternative strategies such as back up. The back up system is still not a viable option as it may still be affected hence increasing the susceptibility of information to loss (Gordon, 1998, 205). Opportunities: These soft-wares are environmental friendly and can play a vital role in combating deforestation. Paperless office cuts down on the demand for paper which is mostly made available through deforestation. The effects of deforestation on the global environment have been adverse and consequently affected the survival of humans and other organisms on the planet. Reducing demand for paper is therefore a practical action towards reversing these effects with far reaching impacts on the survival of various species (Farson, 1996). The availability of optic fibre and satellite technologies would play fundamental roles in the paperless office industry. This would ease and fasten transmission of relevant documents to larger populations including those in remote locales. The fact that computing is taught in academic institutions is an encouragement. This would reduce training expenditures on new employees hence saving on costs. The new generation is also exposed to other electronic tools with computer features. This would play a big role in changing their perception of ‘super paper (Alberto, 2007). Currently, it is easier to obtain computers and soft wares due to the mushrooming of computer and software manufacturing industries in the world over. The initial capital of investing in these machines would therefore reduce owing to their increased supply. This would cater for large institutions with a high turnover of employees as most or all would be able to access computers for their needed functions (Muto Maurito, 1999). Sharing ideas through e-mails and e-memos is one aspect that would contribute to the growth of organizations. The implementation of laws and regulations on digitized information is a stepping stone towards increased adoption of the paperless office. This is supported by the Implementation of the Government Paperwork Elimination Act in the United States (Alan, 2003). Threats Increased manufacturing of upgraded computers which replace obsolete ones result in increase in e-waste. Little research has been done on disposal mechanisms of this non-degradable waste which would further affect the state of the environment. The human perception on paper. Despite reducing the utility of paper, most individuals still perceive the legality of paper documents. This is due to the fact that features such as original signatures define the legality of certain documents. Computer hacking and the effects of computer related viruses are setbacks of the paperless office. These contribute to increased vulnerability of documents to loss as well as reduced confidentiality of information (Weighright, 2000, pp.6-10). In order to analyse the current scenario, Canada is taken as one of the case studies. Despite most Canadians thinking green, working green has been a bitter pill to swallow. From a recent survey, paperless workplace to them is still pulp fiction. Workers print on average 30 copies, with approximately 10 pages (39%) finding their way to the waste bin. In addition, their printing habits were surveyed and shown to have increased over the past five years. Notably, workplace printing accounted for all printing activity despite the availability of technological tools that emphasize on use and storage of digital data. The ‘blue bin paper recycling program was a common policy in most companies. However, encouraging information from the survey shows that most firms were concerned about the impact of their practices on the environment and thus practices such as using electronic versions of documents were employed by companies (Ravens, 2002). In the United States, the courts of Utah are currently adopting the paperless office for purposes of storing vital information, increasing the accessibility to information including those remotely stored and saving on space (Alan, 2003). Hospitals have also embraced this following the adoption of the Health Information Systems to assist both the staff and patients. To ensure that this is successfully achieved, organizational structural changes, leadership, training and technical support, and usability have been the main focal points of these institutions. The Paperless Office despite being compared to the resource use paradox is an achievable option that would result in a complete overhaul of the negative effects of the use of paper. This however requires the incorporation of time as well as a change in the perception and behavioural patterns of people regarding the use of paper (Gordon, 1998, p.209). As evidenced from the above information, the accruing benefits far outweigh the pitfalls. References Sellen, A., Harper, R. (2001). The Myth of Paperless Offices. Boston: MIT Press. Alan, A. (2003). Utah Courts: towards paperless. USA: Sage. Alberto, B. (2007). Desktop Publishing: things not taught. London: McMillan Publishers. Farson, T. (1996). Progressive Technological Applications. London: Oxford University Press. Gordon, C. (1998). Paperless Office. Aslib Proceedings, 39, 197-210. Muto, P., Maurito, P. (1999). Computer Screens: the paperless office. London: Penguin. Ravens, K. (2002). Managing the Absurd. USA: McGraw Hill. Weighright, J. (2000). The Design, Implementation and Impact of Office Automation. Personnel Review, 13, 2-12

Dr. Phil: A Disturbing Episode on Sexual Abuse Essay

Recently, an episode of Dr. Phil aired which addressed the issue of sexual molestation. It was different from other shows about molestation, in that they normally address the sexual abuse being perpetrated by a stranger, parent, or extended family member. In this case the perpetrator was the oldest of five children, Mikai, 19. Brad and Kenda are married and have five children; four boys, Mikai being the oldest, and one girl, the youngest. Both parents work and take care of the children. Brad and Kenda came to Dr. Phil with worries about their son being a sexual predator. There have been many accusations from different aged girls over the past several years that had led them to this conclusion. Most of all, they were worried that Mikai has been molesting their daughter. When they first became suspicious of Mikai’s relationship with his sister, they set up a â€Å"two brother rule† under which no one brother could be alone with the little girl at any time. When they first became aware of the inappropriate sexual behavior between Mikai and these girls, they began monitoring his internet access to prevent him from harassing more potential victims. Later on in the show, with the knowledge that Mikai is a pathological liar, he was given a polygraph test. The results showed that he was engaging in the sexual assault of his sister, as well as other girls. Both of his parents had a look of disgust on their faces upon receiving these results. Mikai still tried to deny these accusations even though the polygraph test was administered by a world renowned expert. Dr. Phil told Mikai that he needed to own what he has done and be accountable for it. Mikai responded by admitting that he had sexually molested his sister once Later, when Dr. Phil asked Mikai a question, Brad said â€Å"You better talk to him because you’re dead to us† which led to Mikai crying. Kenda expressed that although she was both hurt and angry, she didn’t love Mikai any less. The decision was made by the parents and Mikai in agreement with Dr. Phil that Mikai would need a lot of help and rehabilitation. Both of the parents agreed with Dr. Phil that Mikai would not be allowed to live at their house anymore and would have absolutely no access to the li ttle girl. Dr. Phil said that although he was willing to help Mikai, the protection of the little girl was his number one priority. The only activity that the family was shown doing together was going on Dr. Phil, and even then the little girl was not present, in order to conceal her identity. Though this show did not support the authors’ of Millennial Rising idea that child abuse is on the decline, the abuse was not carried out by either parent, but the oldest brother instead. The show definitely disproved the authors’ idea that millennials have more supervision than earlier generations. It seemed that although the parents cared, neither one of them quit their job to ensure the safety of the little girl. Instead, the four boys watched her and had little to no control over situations between the oldest brother and the sister. Because there was hardly any interaction between the parents and the children shown, none of the kids’ attitudes towards the parents could be established. In conclusion, I do not believe that Mikai, nor any sex offender can ever be rehabilitated. I think that he will always be a threat to society and should be kept away from women and children for the rest of his life. He will always have the impulse to sexually assault someone and the chances of him being able to overcome that impulse every time he has it is almost nonexistent. I do not feel any sympathy for Mikai. However, I feel a lot of sadness for the rest of the family, especially the little girl. They have a long road of recovery still left to travel.

The Greatest Composer Beethoven - Free Essay Example

Sample details Pages: 4 Words: 1210 Downloads: 3 Date added: 2017/09/25 Category Advertising Essay Type Narrative essay Topics: Ludwig van Beethoven Essay Did you like this example? â€Å"The instrumental music of the German composer Ludwig van Beethoven forms a peak in the development of tonal music and is one of the crucial evolutionary developments in the history of music as a whole. † ~ Unknown Mozart aside, Ludwig van Beethoven is the most famous classical composer of the western world. Beethoven is remembered for his powerful and stormy compositions, and for continuing to compose and conduct even after he began to go deaf at age 28. The ominous four-note beginning to his Fifth Symphony is one of the most famous moments in all of music. He wrote nine numbered symphonies in all. Beethoven never married. After his death his friends found letters to a lover he called Immortal Beloved, whose identity has never been discovered. The English phrase Immortal Beloved is a translation of the German, Unsterbliche Geliebte Beethovens precise date of birth is unknown; he was baptized on 17 December 1770, and it is presumed he was born on 16 December. H e studied first with his father, Johann, a singer and instrumentalist in the service of the Elector of Cologne at Bonn, but mainly with C. G. Neefe, court organist. At age 11 he was able to deputize for Neefe; at 12 he had some music published. In 1787 he went to Vienna, but quickly returned on hearing that his mother was dying. Five years later he went back to Vienna, where he settled. He pursued his studies, first with Haydn, but there was some clash of temperaments and Beethoven studied too with Schenk, Albrechtsberger and Salieri. Until 1794 he was supported by the Elector at Bonn: but he found patrons among the music-loving Viennese aristocracy and soon enjoyed success as a piano virtuoso, playing at private houses or palaces rather than in public. His public debut was in 1795; about the same time his first important publications appeared, three piano trios and three piano sonatas. As a pianist, it was reported, he had fire, brilliance and fantasy as well as depth of feel ing. It is naturally in the piano sonatas, writing for his own instrument, that he is at his most original in this period; the Pathetique belongs to 1799, the Moonlight to1801, and these represent only the most obvious innovations in style and emotional content. These years also saw the composition of his first three piano concertos, his first two symphonies and a set of six string quartets. In 1802 it was a year of crisis for Beethoven, with his realization that the impaired hearing he had noticed for some time was incurable and sure to worsen. That autumn, at a village outside Vienna, Heiligenstadt, he wrote a will-like document, addressed to his two brothers, describing his bitter unhappiness over his affliction in terms suggesting that he thought death was near. But he came through with his determination strengthened and entered a new creative phase, generally called his ‘middle period’. It is characterized by a heroic tone, evident in the ‘Eroicaâ€℠¢ Symphony in Symphony no. 5, where the sombre mood of the C minor first movement ultimately yields to a triumphant C major finale with piccolo, trombones and percussion added to the orchestra, and in his opera Fidelio. Here the heroic theme is made explicit by the story, in which a wife saves her imprisoned husband from murder at the hands of his oppressive political enemy. The three string quartets of this period are similarly heroic in scale: the first, lasting some 45 minutes, is conceived with great breadth, and it too embodies a sense of triumph as the intense F minor Adagio gives way to a jubilant finale in the major, embodying a Russian folk melody. Fidelio, unsuccessful at its premiere, was twice revised by Beethoven and his librettists and successful in its final version of 1814. Here there is more emphasis on the moral force of the story. It deals not only with freedom and justice, and heroism, but also with married love, and in the character of the heroine Leonore, Beethovens lofty, idealized image of womanhood is to be seen. He did not find it in real life: he fell in love several times, usually with aristocratic pupils, and each time was either rejected or saw that the woman did not match his ideals. In 1812, however, he wrote a passionate love-letter to an ‘Eternally Beloved’, but the letter was never sent. With his powerful and expansive middle-period works, which include the Pastoral Symphony, Symphonies nos. and 8, Piano Concertos nos. 4, and 5 and the Violin Concerto, as well as more chamber works and piano sonatas. Beethoven was firmly established as the greatest composer of his time. His piano-playing career had finished in 1808. That year he had considered leaving Vienna for a secure post in Germany, but three Viennese noblemen had banded together to provide him with a steady income and he remained there, although the plan foundered in the ensuing Napoleonic wars in which his patrons suffered and the value of Austrian m oney declined. The years after 1812 were relatively unproductive. He seems to have been seriously depressed, by his deafness and the resulting isolation, by the failure of his marital hopes and by anxieties over the custodianship of the son of his late brother, which involved him in legal actions. But he came out of these trials to write his profoundest music, which surely reflects something of what he had been through. There are seven piano sonatas in this, his ‘late period’, including the turbulent ‘Hammerklavier’ op. 106, with its dynamic writing and its harsh, rebarbative fugue, and op. 10, which also has fugues and much eccentric writing at the instruments extremes of compass; there is a great Mass and a Choral Symphony, no. 9 in D minor, where the extended variation-finale is a setting for soloists and chorus of Schillers Ode to Joy; and there is a group of string quartets, music on a new plane of spiritual depth, with their exalted ideas, abrupt c ontrasts and emotional intensity. The traditional four-movement scheme and conventional forms are discarded in favour of designs of six or seven movements, some fugal, some akin to variations, some song-like, some martial, one even like a chorale prelude. For Beethoven, the act of composition had always been a struggle, as the tortuous scrawls of his sketchbooks show; in these late works the sense of agonizing effort is a part of the music. Musical taste in Vienna had changed during the first decades of the 19th century; the public were chiefly interested in light Italian opera and easygoing chamber music and songs, to suit the prevalent bourgeois taste. Yet the Viennese were conscious of Beethovens greatness: they applauded the Choral Symphony, even though, understandably, they found it difficult, and though baffled by the late quartets they sensed their extraordinary visionary qualities. His reputation went far beyond Vienna: the late Mass was first heard in St Petersburg, a nd the initial commission that produced the Choral Symphony had come from the Philharmonic Society of London. When, early in 1827, he died, 10 000 are said to have attended the funeral. He had become a public figure, as no composer had done before. Unlike composers of the preceding generation, he had never been a purveyor of music to the nobility: he had lived into the age indeed helped create it of the artist as hero and the property of mankind at large. Don’t waste time! Our writers will create an original "The Greatest Composer Beethoven" essay for you Create order

Article Critique Of Li, 2015 Essay - 1701 Words

Article Critique of Li, 2015 Joe Swords The George Washington University Abstract A journal article authored by Yi Li titled â€Å"Is Teacher Professional Development an Effective way to Mitigate Teachers’ Gender Differences in Technology?† describes the results of a study designed to answer whether or not professional development can mitigate gender differences in how teachers perceive technology. The study compares external data collected by the pre-course and post-course surveys of a statewide professional development program. The study finds that female teachers can benefit from professional development and close the gap with their male counterparts. The study was found to have a clearly described research question and hypothesis, clear measures and data analysis, and a clear path for the reader from the research problem to the conclusion. The study was also found to be deficient in transparently reporting population and sample data and one conclusion was poorly supported by the external data. Li, Y. (2015). Is Teacher Professional Development an Effective Way to Mitigate Teachers’ Gender Differences in Technology? Result from a Statewide Teacher Professional Development Program. Journal of Education and Training Studies, 4(2). doi:10.11114/jets.v4i2.1124 Overview The journal article â€Å"Is Teacher Professional Development an Effective way to Mitigate Teacher’s Gender Differences in Technology? Result from a Statewide Professional Development Program† wasShow MoreRelatedScholarly Bibliography On Scholarly Journals Essay866 Words   |  4 Pagesresearch, and the critique of existing research (Blake Bly, 2000). Scholarly article/paper Scholarly paper/article, also called as research and academic paper/article, is published in academic journals and has original research results and shows an entirely new invention. 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